Duties & Functions
Responsibilities Mandated by Georgia State Code
The office of the Clerk of Superior Court performs a wide range of record keeping, information management and financial management functions in the judicial system. This office also provides court support to each superior court judge. In general, the Clerk's responsibilities as mandated by the Georgia State Code are to:
- Attend to the needs of the court in the performance of the duties of the Clerk
- File and maintain criminal and civil dockets as well as dockets on domestic suits.
- File, record and index all documents related to real estate and personal property transactions in the county.
- Keep in the Clerk's office all documents, records, microfilm and dockets and all other things required by the Georgia Codes
- Perform all other duties required by Georgia Law.
Additional Duties & Functions
The Clerk of Court and staff perform numerous functions, many of which come as a surprise to the public. Among these duties and functions are:
- Administer Oaths
- Assist All Attorneys with Court Rules
- Attend All Court Sessions
- Collect and Submit:
- Children's Trust Fund
- Clerks' Retirement Jail Fund
- Intangible Tax
- Library Drug Education Fund
- Sheriff's Retirement
- Real Estate Transfer Tax
- Collect Fines
- Coordinate and Prepare Court Calendars
- Ensure That Records Are Transferred from Paper to Microfilm for Permanent Storage
- Execute Notary Public Commission
- File and Record Trade Names, Attorney Register
- File Recording and Index Real Estate Records
- Issue Subpoenas
- Maintain All Court Records; Criminal, Civil and Adoption.
- Manage and File Garnishments
- Manage Juries at Each Term of Court
- Manage Jury Processes
- Prepare Jury Duty Notices and Witnesses
- Process and File Adoptions
- Process and File Appeals
- Process and Record All Real Estate Transactions, Plats, Liens and Personal Property Instruments
- Read Jury Verdicts to the Court
- Record All Deeds, UCC Statements, Armed Forces Discharges.
All real estate records and most of the court records are public. These records may be viewed in the Clerk's office.
Limitations on the Clerk's Office
The clerk and deputy clerks desire to help all parties that ask for assistance and will attempt to do so. The clerk and deputy clerks are strictly forbidden to practice law by statute and are restricted in what they can give advice about or assistance in preparing. The clerks have been allowed by the legislature to assist more freely in matters filed in magistrate court and in family violence matters, but any assistance given by this office should not be considered legal advice. Sound legal advice must only come from a licensed practicing attorney and the clerk's office encourages all parties to seek competent legal advice. We ask that you be understanding with our staff as we attempt to assist you, knowing the limitations we face in assisting each individual party to a case.